2008 AGREEMENT FOR MEMBERS PRIVATE PARTIES

ON ASSOCIATION PROPERTY

 

ONLY PAID MEMBERS ARE ENTITLED

TO USE ASSOCIATION PROPERTY AND BEACHES

 

PAID MEMBER __________________ WHO REQUESTS THE USE OF PROPERTY OWNERS OF EATONS NECK BEACH ASSOCIATION PROPERTY/BEACH FOR A PRIVATE PARTY/EVENT ACTING AS SPONSOR OF A PARTY/EVENT ON ASSOCIATION PROPERTY/BEACH SHALL BE REFERRED TO AS SPONSOR AND DOES HEREBY AGREE TO THE FOLLOWING CONDITIONS;

 

  1. SPONSOR HAS READ AND AGREES TO ALL TERMS OF THE 2008 POENB BEACH RULES (INITIALED COPY ATTACHED).
  2. SPONSOR UNDERSTANDS AND AGREES THAT RESERVATION FOR A PARTY DOES NOT GIVE EXCLUSIVE ENTITLEMENT TO THE BEACH.  ASSOCIATION MEMBERS MAY STILL USE THE BEACH, PROPERTY, AND EQUIPMENT.
  3. SPONSOR’S PARTY OF 75 OR MORE REQUIRES BOARD APPROVAL AND 1 ADDITIONAL PORT-A-POTTY (TO BE PROVIDED AT THE SPONSOR’S EXPENSE) AND $500 SECURITY.  Parties of LESS THAN 75 REQUIRES A $200 SECURITY CHECK
  4. Member Shall provide non-refundable party usage fee according to the beach rules
  5. member understands that party date is not confirmed unless e-mail confirmation is received
  6. E-Mail Address:____________________________________________________________________                 
  7. IN THE EVENT A SPONSOR SHOULD BRING ON THE ASSOCIATION PROPERTY OUTSIDE CONTRACTORS (IE., CATERERS, DJ’S, PORT-A-POTTY, ETC.)  SPONSOR IS REQUIRED IS TO SUBMIT WITH THIS FORM LICENSE AND INSURANCE FROM SAID CONTRACTOR(S).
  8. Only CATERED ALCOHOL IS PERMITTED PROVIDED LICENSE AND INSURANCE OF CATERER IS submitted.
  9. IF THE SPONSOR DEEMS LIGHTING INADEQUATE FOR THEIR GUESTS SAFETY, THEY MAY BRING ADDITIONAL LIGHTING PROVIDED IT IS NOT AIMED AT OR NUISANCE TO SURROUNDING PROPERTIES.
  10. In the event the Board elects to retain Security deposit due to non compliance the board will notify the Sponsor by e-mail and if the sponsor wishes to dispute retention of the deposit the sponsor must e-mail to the  president a letter of dispute, to include sponsor name, date of event, purpose of event and rebut all claims and accounts the board found in their notification of deposit retention communication no more 7 days after receipt of deposit retention communication.

WITH THE SIGNING OF THIS AGREEMENT, THE SPONSOR AND THEIR GUESTS SHALL HOLD HARMLESS THE PROPERTY OWNERS OF EATON’S NECK BEACH ASSOCIATION, INC. AND ALL OF THEIR MEMBERS, OFFICERS AND AGENTS FROM ANY LIABILITY OR CLAIM, REPRESENTATION OR COMPENSATION IF NECESSARY SHOULD ANY ACTION OR JUDGMENT RESULTING FROM ACTIVITIES OF SPONSORS.

 

PARTY/EVENT_______________________________________DATE__________________

 

____________________________________________________           ___________________

(SPONSOR’S SIGNATURE TO HOLD HARMLESS)                             (DATE)

 

_____________________________________________________         ____________________

(BEACH CHAIRMAN/WITNESS)                                                           (DATE)

             ALL PERMITS, LICENSES AND INSURANCE LETTERS, ETC. SHALL BE ATTACHED